Microsoft SharePoint is an excellent platform for sharing Microsoft Office documents with employees, partners, and customers. However, with this collaboration comes the risk that users will change the content without authorization, resulting in multiple versions of the same source document.
Because Adobe PDF documents cannot be modified, many organizations prefer to convert their shared Office documents to PDF. Adobe PDF also has the advantage of portability across platforms, and may be the organization’s format of choice for archiving. Unfortunately, this places an extra burden on the document owner, who must perform the conversion, add the PDF version to SharePoint, and remember to update it whenever the Office document changes.
Titus Labs
Sharepoint PDF solves this problem by automatically creating PDF versions of Microsoft documents as the documents are added to SharePoint. The PDF conversion takes place transparently in the background, and requires no additional software on the user’s desktop. If the source document changes in the future, the PDF is updated automatically, which ensures that the PDF version is always up to date.
Administrators can control the permissions on both the source document and PDF in SharePoint, so that some users can access the original documents, while others can see only the PDF. Both versions are stored in the same SharePoint Document Library, which makes document management easier.
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